Meetings

Meetings are where people come together to discuss or inform about a given topic. All the meetings have a given location (where the meeting will happen) and start and end date and time (when the meeting will happen).

Types

These different types of Meetings are still in development. At the moment you only have "In-person" and "Official" meetings. Status:

Online meetings proposed PR
Meetings by participants or groups merged PR. This will be available in v0.23.

Regarding the location, depending on the configuration of the Component, you can have:

In-person meetings: where you get together in a given location
Online meetings: where you get together using an external service (for instance Jitsi Meet)

There’s also two kinds of meetings, depending on who’s the one that’s making the call:

Official meetings: the meetings created by the organization (created by an administrator through the panel)
User meetings: the meetings created by someone external (an User or an UserGroup).

Add the component

For adding the Component, you need to:

go the Components submenu in a Space
click in the button "Add a component"
select the "Meeting" option
configure the meeting component by filling the form

Add a component in a Process

General configuration

For configuring the meeting component you have these settings:

Add a meetings component

Table 1. Add component - Meetings form
Field	Type	Description
Name	Required	What is the name of this component.
Weight	Optional	What’ll be the order in the process menu.

Table 2. Add component - Meetings form: Global settings
Field	Type	Description
Announcement	Optional	A general announcement that’ll be visible in the general meetings list.
Default registration terms	Optional	What’ll be the registration terms of service that the participant would need to accept when registering.
Comments enabled	Optional	Whether you want to have comments in the meetings.
Actions permissions can be set for each meeting	Optional	If you want more granular permissions inside of every one of the Meetings.
Enable pads creation	Optional	If you want an Etherpad embedded in your meetings. Must have the Etherpad integration configurated.

Table 3. Add component - Meetings form: Step settings
Field	Type	Description
Announcement	Optional	A general announcement that’ll be visible in the general meetings list.
Comments enabled	Optional	Whether you want to have comments in the meetings.

Create a new meeting

Create a new meeting form

Table 4. Create meeting
Field	Type	Description
Title	Required	What is the title for this meeting.
Description	Required	A description of what will be discussed in this meeting, like the topics.
Address	Required	Address: used by Geocoder to find the location
Location	Required	Location: message directed to the users implying the spot to meet at
Location hints	Optional	Location hints: additional info. Example: the floor of the building
Start Time	Required	Which day and time will the meeting start. Expected format: dd/mm/yyyy hh:ii
End Time	Required	Which day and time will the meeting start. Expected format: dd/mm/yyyy hh:ii
Category	Optional	Which Category has the meeting. Used for filtering in the meetings list.
Organizer	Optional	Who is the organizer of this meeting.
Private meeting	Optional	Check if the meeting shouldn’t be visible for all the visitors.
Transparent	Optional	Related to "Private meeting", check if the meeting should be visible for all the visitors but they shouldn’t be able to participate in.

You can also define Services inside of a Meeting. These are for instance if there’s a place for children, deaf assistance, translations, etc. You can have multiple services inside of a Meeting.

Table 5. Create meeting - Services
Field	Type	Description
Title	Required	Title of the service.
Description	Optional	Description of the service.

Actions

Icon	Name	Definition
	Preview	To see how it’s shown in the frontend to participants.
	Duplicate	Allows an admin to duplicate a Meeting.
	Edit	Edit form for a Meeting. It’s the same form as "Create a new meeting".
	Registrations	Allows to define who can register for attending to the Meeting.
	Minutes	Minutes are the registry or what has happened in the Meeting.
	Agenda	To add the topics that will be discussed in the Meeting.
	Close	Allows and admin to Close the meeting and add extra information.
	Folders	For classifying Attachments.
	Attachments	Documents that are related to the Meeting.
	Permissions	To handle the permissions of this meeting, depending on the verification a participant has. Allows an admin to configure who can Join a meeting.
	Delete	To delete this meeting.

Icon

Name

Definition

Preview icon